Computers have become a daily need for most people. We use computers for all types of things including entertainment, work, and corresponding with others. Most of the files on our computers are important and we don't want to risk losing them since that would be a loss of money and time. The best way that you can prevent file loss is by doing backups.
Don't believe that backups are just for large companies, computer experts, or a job that you'll do when you have time for it. Backups are necessary for anyone who has a computer. One day your computer will fail, even if it has been running fine for many years. You'll eventually get a virus or your computer will fail from age.
There are two things that will occur on the day your computer fails: (1) you'll lose great amounts of music, passwords, financial and personal information, pictures, and software, or (2) you'll be able to replace or repair your computer and restore all your information from the backups that you've make on a regular basis. The first option will be a disaster while the second choice is just mildly annoying.
There are many ways that you can lose data on your computer. This includes the failure of computer hardware or damage from floods or fires. Your computer hard drive can potentially be damaged by surges of power that come from lightning. Or you may lose data if your child hits keys randomly on the keyboard. As well, a virus can erase your hard drive or infect your computer system.
The only way that you can get your data back is to have it available to be restored.
What to Backup?
For most users it won't be necessary that every file on their computer is backed up since this would require a lot of storage space. At the very least PC users should do a backup of their personal files and software that they can't replace. This includes such information as legal documents, financial records in spread sheets, and any work that they have in progress.
Backup don't need to be complicated.
The easiest and fastest way to do a backup is to use software that is included with the operating system. Windows has a backup program that is free to use. At the same time you can get similar backup programs for Linux, Mac, and other operating systems. This type of software is very simple to use and all you have to do is choose which files you want to back up. Some programs even have a scheduler so that your computer will do backups at certain times.
For a small cost you can buy backup software that will back up only those files which have been changed after a last backup or a particular date. As well, you can copy new files every day to a backup folder where they will then be backed up by the program. You can use your computer's "Search" option to identify which files are newer than a certain date. When the list has been completed they are copied to the backup folder. This allows you to run the software program for that folder only.
Data, such as your email, can be a bit more difficult to backup. You can configure some email clients so that they keep a copy of the email that you have sent and received onto the mail server. If this isn't an option you might be able to export your email messages to a folder which can be backed up later.
You can do backups for any type of media that is removable, such as removable hard drives, keychain devices (which plug into a USB port on your computer), or writable DVDs/CDs. In some cases you can even still use a floppy disc because some documents will take up very little space. All you have to do is use about seven discs and rotate them every week.
Doing a daily backup is just one more thing that you'll need to do in your already busy schedule. However, the day that you lose that one file you really need and can't get back you'll find that you're a lot busier.
Paul Wilcox writes about virus protection, internet security and other related topics for the Internet Security Squad website. Sign up for my free newsletter and receive my special report "How To Lock Your Computer Down - Internet Security in 2006" at http://www.internetsecuritysquad.com/freereport |
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